To allocate time to important things, take time away from the unimportant things, especially Quadrant IV things-it ain’t called the Quadrant of Waste for nothin’. But, the priorities have to be in the upper two quadrants. Though it seems that there’s never enough time, there is if priorities are established and stuck to. Centered on the four time management quadrants developed by influential business leader Stephen Covey, this priority matrix divides activities into. Nevertheless, most teaching activities are time sensitive, and thus are “urgent.” Papers have to be graded, lectures written by a determined date, and classes planned. The Priority Matrix is an effective time management and task prioritization tool that can help you focus on whats most important and keep important tasks on track. I recommend that a couple of hours every month be devoted to this quadrant II teaching preparation. A lot of materials that I gather or write are not needed for my next class or even for a class that I’m teaching that semester, but can be for a class I’ll be teaching in the future. I also argue for putting some teaching activities into the second quadrant. When it becomes a quadrant II habit, productivity increases and is constant. Again, as I’ve stated in other posts, it’s so important to schedule time to write. Because these activities aren’t time sensitive, they’re easiest to put off that’s a fatal mistake, because many of the rewards in academia are generated by work done in the second quadrant. The most productive time is in Quadrant II those activities are generally the most important although they are not usually the most urgent (unless you’re working under a publication deadline, for instance). When I went to a “How-to-get-tenure” presentation about ten years ago, the speaker applied this thinking to the academic life. The quadrants to the left are urgent (that is, time sensitive) things, and the things to the right are non-urgent (they have no deadline). The upper quadrants represent important things, the lower two, unimportant things. Stephen Covey has devised a method of classifying tasks into one of four quadrants. I used to say most time-sensitive things first.Covey’s Quadrants Applied to the Academic Life Your Not Urgent Tasks should be scheduled on days where you don’t have crises or busy days, Urgent important things asap, urgent things still soon but not as soon as those that are more important. Once a week you should take time to sort tasks into your calendar.
I hope the following table helps:Ĭopy and paste this into Word or some excel sheet, and have the far left column be 1 letter thick (vertical text). What you choose to do with this is up to you. Others say Quadrant 1 is when you do it now, Quadrant 2 is where you schedule it in, Quadrant 3 you delegate, and Quadrant 4 you simply don’t bother with. Some say Quadrant 1 is what you manage, Quadrant 2 is what you focus on, while quadrants 3 and 4 you should avoid. I’ll summarize my interpretation of these 4 quadrants: Some people say different things about each quadrant.
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